Overview

In Editorial / Assets you will create, edit, and delete editorial assets. Assets supports the following asset editorial types: Article, Merged Article, Image, CollectionAudio, FileHTML, LinkPDF, Poll, Syndicaster, TableVideo.

ASSETS ADMIN

Assets is divided into four sections:

Search Terms - Search for assets.

Saved Searches - Save custom search queries for future use. 

Search Results - Add, upload, edit, delete, batch edit, duplicate, or preview the asset.

Applications Settings - Select preview rules, asset settings, and insert or modify various content styles.  For more information on the Application Settings with Asset Workspace, please see Assets Application Settings

SEARCH TERMS

Search terms, on the left side of the screen allows you to set one or multiple parameters that will narrow your search query. For more information see Assets Workspace - Search terms.


SAVED SEARCHES

   Saved Searches is located below the Search Terms . You can save a custom search query for future use in the Saved Searches.

   For more information see Saved searches.


SEARCH RESULTS

You can AddPreviewEditBatch EditDuplicateUnlock or Delete assets in the Search Results area. For more information see Assets Workspace - Search Results.


WORKING WITH ASSETS

Create - To add a new asset, click New Asset in the upper left corner of the Search Results area. Select the type of asset you would like to add. For more information see Assets Workspace - Create.

Batch Upload - For more information see Assets Workspace - Batch Upload.

Edit - To edit an asset — highlight the asset and click the Edit button in the upper right corner or double click the asset. For more information see Assets Workspace - Edit.

Duplicate - If you need to make a copy of an existing asset and apply changes to the copy, you can do so with the Duplicate button. For more information see Assets Workspace - Duplicate.

View - To view an asset, select the asset and click the View button in the upper tool bar. From the drop-down menu, select either Preview or Live View. For more information see Assets Workspace - View.

Unlock an Asset - A padlock icon will show in the Status column when an asset is being edited by another user in the BLOX admin. The Unlock button in the upper right will unlock an article that another user is currently editing. For more information see Assets Workspace - Unlock an Asset.

IMPORT AND ASSET

To import an asset, click on the Import option under the New Asset dropdown menu.

Then, upload the .bpm file. You will see your new asset in the Search results.


NOTE: Keyword tags and Workflow are not imported to the new asset.


Declaring Important Updates


Note: If you are using Facebook Instant Article (Flex) then you should have this turned on in case you need to make a change to an asset that has already been scraped by Facebook. For more information see Facebook Istant Articles (Flex).


When a change is made to an editorial asset an Updated flag can show up on the front end. If the update is an actual change to the information in the asset then you would want to let your readers know this is an actual update. If the edit is to correct punctuation or spelling then you wouldn't want the flag to show up. For more information see This update is important.


WORKFLOW PROCESS

If you're using the Workflow Process and want to promote or demote an asset, you can do so by clicking on the Save arrow. You'll see a drop down menu with the options to Promote, Demote or Save and Close. For more information on Workflows, see the Workflow Settings (Flex or Zen) document.


EXPORT

To export assets, first select the asset or assets you wish to export. Then, click on the Export button up on the toolbar.

The file(s) will download to your computer and a window will pop up and give you the option to save or open your files.

File Download Naming Conventions - Depending on how many Assets you download, the naming convention will alter.

  • Single Asset Download: File Name will use the title of the asset so it will be editorial-assets-export-title-of-asset.bpm (e.g. editorial-assets-export-baseball-in-the-quad-cities.bpm.
  • Multiple Assets: File Name will continue to use the Date/Time stamp and will be editorial-assets-export-yearmonthdayuniqueid.bpm (e.g. editorial-assets-export-20160811xxxxxx.bpm).

NOTE: The file being exported is proprietary and cannot be opened with some other software. It is just for BLOX to BLOX exporting and importing. 


MERGE ARTICLE ASSETS

You can merge two or more article assets which will take the body text from the selected articles and merge them into the body copy of one new article. For more information see Assets Workspace - Merged Article.


VIEW ASSET SUMMARY

To view the asset Summary, click the Show Summaries button at the bottom of the page.

You will then see a brief summary of all of the assets. Click the Hide Summaries button if you want to return to viewing the assets without the summaries.

DELETE AN ASSET

To delete an asset — highlight the asset and click the Delete button in the upper right corner.

It will bring up a message window to verify you want to delete the selected asset(s).


NOTE: You can delete multiple assets at the same time by checking the corresponding checkbox for the applicable assets, then click Delete.


Upon clicking Yes on the Verify message, the deleted asset will be Marked For Deletion as indicated in the Status column with a red circle/minus sign icon.

PURGE A DELETED ASSET

Once an Asset has been Marked For Deletion, the system will automatically completely Purge that Asset in seven days, at which time you can no longer retrieve that asset. If you want to Purge the Asset immediately, you can but only one asset can be purged at a time.

1  Editorial Assets/Search Terms: Make sure you are logged into Editorial Assets set your search criteria in Search Terms.

2  Source Application: Make sure you check Editorial as a Search Term.

3  Deleted: Make sure you check Deleted Assets Only as a Search Term. You can use other search options but this must be checked.

4  Search: Once you've set up your Search Terms (Query), click on Search.

5  Search Results: Your results will populate in the Search Results work area. Select the Deleted Asset you want to Purge.

6  Purge: By clicking on a Deleted Asset, the Purge button becomes active. You can only purge one Deleted Asset at a time (but you can repeat the process as necessary). Upon clicking on Purge, you'll get a Verification message window.

Once you click Yes to verify, you'll notice the Deleted Asset you purged has been removed and replaced with a generic title called Unknown Asset. The Asset is gone from the Admin application but on the System, there is a background process running to remove the asset from all storage disk and cache files. This process can take up to 24 hours. Log back in the next day to verify the "Unknown Asset" is no longer there.

Batch Edit

Batch Edit is available in Editorial / Assets, and Community / Calendar applications. It allows you to modify various attributes on multiple assets simultaneously. Select the Assets you want to Edit by checking the checkbox and then click on Batch Edit on the toolbar. Make your edits and then click on Modify Assets on the bottom-right.


Note:  You can only select assets that are on the current page. Batch Edit is limited to 25 assets at a time.


Attributes are:

  • Sections: Add or Remove Sections for the selected Assets.
  • Keywords: Add or Remove Keywords for the selected Assets. Five or Six are recommended to help SEO processes. Keywords are published with the Article(s) on the site. Use a Hash Tag (#) in front of the Keyword to hide it from publishing to the site.
  • Geolocations: Add or Remove a Geolocation for the selected Assets.
  • Sites: Add or Remove Sites for the selected Assets. This is syndication content from another site.
  • Flags: Add or Remove Flags for the selected Assets (ie: stories that are no longer "Breaking," remove the Breaking Flag).
  • Authors: Add or Remove Authors for the selected Assets.
  • Miscellaneous: Modify various Miscellaneous Properties such as:
    • Set Start Date/Time
    • Set Archive Date/Time
    • Set Delete Date/Time
    • Set Display Priority
    • Set Slug
    • Set Publish Status
    • Set Workflow Process
    • Set Photo Sales
  • Presentation: Article Assets (Flex), Image Assets (Flex), and Collection Assets (Flex) all have specific Presentation Modes relative to their respective asset type.

PRESENTATION

Presentation changes the layout of the asset, with the intent of changing what the reader focuses on. Asset types that support Presentation are Article, Image (when an image is used with an article), and Collection.

Article Presentation (Flex only)

Article Presentation (Zen only)

1  None (Default) - No special presentation is applied.

2  Long-form - A longer, in-depth article displayed with greater focus on the content.

3  Personality - Emphasizes the author, such as on a column, blog, or opinion piece.

Default Article Presentation (Flex only) 

This is set up in Design / Blocks / Page customizations / Layout and only affects Flex templates. This will set the same article presentation for all article assets. You can set a presentation mode for a specific article asset that will override this setting on that asset only.

1  Default Article Presentation - In Design / Blocks under Page Customizations / Layout, you can define the presentation for Article Assets. This property determines the default presentation for all article assets in this URL. The Presentation on individual Article Assets will override this setting.

2  Default (Default) - Traditional Article Presentation

3  Personality - Emphasizes the author, such as on a blog or an oppinion piece.

4  Longform - A longer, in-depth article displayed with greater focus on the content.

Image Presentation (Flex only)

1  None (default) - No special presentation is applied. (Flex only)

2  Cutout - Use for an image that should be cut out of the background. (Flex only)

3  Mugshot - This offers a close-up view a person's face.  The Mugshot image will display in the left column with related content on an Article Asset. (Flex only)

4  Panorama - This offers a wide, panoramic image that will require horizontal scrolling. (Flex only)

5  Masthead - This is a 'column-spanning' image intended to appear above the article's content. (Flex only)

6  Zoom - This is an image with a lot of detail that would benefit from a zoom-in tool. (Flex only)

7  Showcase - This is used to provide special attention to a particular image. (Flex only)

8  Infographic - This is used for charts, maps and other non-photographic visual representations of information. (Flex only)

Collection Presentation (Flex only)

None (Default) - No special presentation is applied. (Flex only) 

Mapped - This will generate a map if the related Assets have a location. (Flex only) 

Paging Gallery - This adds controls for switching between individual Assets. (Flex only) 

Series - This lets Assets run in a particular order. (Flex only) 

Timeline - This plots Assets on a timeline by start date. (Flex only) 

Vertical - This lists assets vertically so readers can scroll down the page (Flex only) 

OTHER

The following are the Other properties available for the Asset.

There are six categories that have properties that can be set at the Asset level:

  • Miscellaneous Properties
  • Notifier
  • Location
  • Workflow
  • Custom Properties
  • Revisions

For complete information on these Other Properties, Click Here.

APPLICATION SETTINGS

See the Asset Application Settings document for more information on the Application Settings panel.

TOTAL CMS


NOTE: If Poll assets do not syndicate from Total CMS to BLOX CMS, this option is probably not enabled in your BLOX CMS website. Since a Poll asset can't be used in a print edition, the expectation is that Poll assets would be created directly in BLOX CMS when needed.

In BLOX CMS, find the BLOX Total CMS syndication job (typically the only job with 'tncms_json' as the source module). Add source option:
poll_enabled = true

For more information about BLOX Total CMS see BLOX Total CMS


NOTE: If preview images from an asset don't come across to BLOX Hosted as expected.

In BLOX CMS, find the BLOX Total CMS syndication job (typically the only job with 'tncms_json' as the source module). Add source option:
persistent_previews = true

For more information about BLOX Total CMS see BLOX Total CMS


Once Editorial Assets are uploaded to the hosted platform, in the Editorial Asset Workspace, Assets will be identified if they are Merged in the Status column with . If the Asset has an Assignment in InCopy, they are identified in the Status column with . For Assets that have been placed in InDesign, they are identified in the Status column with .


Locations