Table of Contents

 

Overview

The Asset Application Settings are settings that apply to Editorial Assets.  Settings enabled here apply to all new assets created.  For information on creating or editing Editorial Assets, see Asset Workspace documentation.  Not all Admin Users will have access to these settings as they are based on Authorization Access Levels (permissions).  To manage these permissions, Click Here.  To manage User Authorization Accounts, Click Here.

To access the Assets Application Settings, in the upper left of the BLOX CMS Admin, go to Editorial / Assets.  Users with this level of access will see a Cog/Gear icon in the upper right corner next to your logged in account credentials.  Click on it to show the Application Settings (they appear on the right side of Editorial Assets application).

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Settings Categories are:

  • Asset Settings - General Settings and Image Parameters.
  • Contributed Content - Settings regarding content being submitted by site users.
  • Related Content Styles - Various "Side Bar" content styles that will be made available in Article Assets.
  • Section Maps - Set section mapping for content coming in from another site as a part of the "import process."
  • Content Importers - Setting up an importer for content coming in via email and how it is to be managed.
  • Outgoing DRM Policies - Digital Rights Manager policies are set for copyright protection and prevent unauthorized redistribution of content.
  • Incoming DRM Policies - Digital Rights Manager policies are set to restrict content from coming into your site.

Asset Settings

Asset Settings are used to control how assets are managed and/or set up.  If changes are made, make sure you click on Save on the toolbar.  Clicking on Reset will cancel any changes that are made but have not been saved.

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General

  • Disable Publishing on New Assets: Selecting this option puts a Do Not Publish checkmark on all newly created assets. When a newspaper is utilizing a Workflow in their publishing process, new assets are automatically put into the Workflow system, which control the flow of the asset from creation to publication.  If a Workflow is not being used, selecting Disable Publishing on New Assets will prevent new assets from being published until they have been approved.  Assets that have the status of Do Not Publish can easily be distinguished from other assets within the Search Results by noting the 'red square' indicator in the Status column.
  • Allow Update Comments:  This allows users to update their comments that enter on your site.
  • Manually Declare Important Updates:  This adds a checkbox to the Save button options on each asset.
  • Automatically Set Authors:   This option will automatically set the logged in Admin User as the author of assets they create in Editorial / Assets.  This can also be set manually by the Admin User when logged in by clicking on their user credentials in the upper left corner and go to Preferences / Default Asset Author and then click on Yes
  • Automatically Geocode Locations:  This option auto-fills empty fields on the Location property of the assets when Location information is filled out.

Article

  • Depth Conversion Factor:  Enter a numeric value to use to determine the depth for a story to be set at for going to Print.  This number will be divided by the number of characters in an article.   The result gives an approximate depth of space Print will need to add the article in.  For example:  A Conversion Factor of 172 applied to an article with 4,000 characters, equates to 23.25 inches.  Values between 170 and 174 are a good place to start when determining this number for most publishers.

Image

  • Max Web Display Size:  This sets the parameters for Width and Height for standard published images in pixels.
  • Hi-Res Threshold Dimensions:  This sets the parameters for Width and Height for High Resolution Images in pixels.
  • Disable IPTC Import:  IPTC stands for the International Press Telecommunications Council.  This is the metadata of all digital media that is associated with each asset (e.g. the photographers name, caption, and keywords that are imbeded into the properties of a photograph).  This setting allows you to disable the metadata from being imported with digital media.

Note:  No matter how large the size of the image is that you upload, it will throttle back to the dimensions you set here. If you upload an image that is 1000 x 1000, it is not going to exceed 760 x 760. So if you set the Width x Height to be 1170 x 760, Be Aware, the larger the image, the longer the Page Load time takes and your Storage Capacity can be breached sooner. If you increase the 760 x 760 dimensions, it is adviseable to make sure your images are 760 x 760 before you upload them. One reason to increase this dimension is so that Storefront Masthead images will appear clear like they are suppose to.


PDF

  • This setting is Optimize New PDF Files.  Many PDFs used on web sites are designed for high quality print output, and are not optimized for the Web.  Even those designed for the Web can have a 'weight' problem, weighed down with excess fonts, revision histories, and un-optimized images and forms.  Optimizing PDF files for the Web can significantly reduces file size, increase download speed, and save bandwidth while maintaining the integrity of the file. This setting will apply to all PDF's.

Syndicaster

  • If your site uses this third party video platform, your account need to be entered here.  For more information on Syndicaster, Click Here.

Contributed Content

This manages the notification and filter settings for content submitted by site users.  If changes are made, make sure you click on Save on the toolbar.  Clicking on Reset will cancel any changes that are made but have not been saved.

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New Asset Notification

  • Enable - This enables User Contributed Content on your site. 
  • Recipients - Enter the email address of the Admin User that will receive notifications when users submit content to your site.  For multiple users, separate their email addresses with a comma.

Filtering

  • Disable IPTC Import - IPTC stands for the International Press Telecommunications Council.  This is the metadata of all digital media that is associated with each asset (e.g. the photographers name, caption, and keywords that are imbeded into the properties of a photograph).  This setting allows you to disable the metadata from being imported with digital media submitted by site users.

Related Content Styles

The Related Content Styles creates additional "Sidebar" content to an Article Asset.  There are different styles available.  By default, this content is positioned on the left rail of an article.  However, it can also be pulled inline on to an Article Asset (see Article Designer Tools to learn more).  

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On the toolbar, you can create a New, Edit, or Delete a content style.  To create a new one, click on New and the Edit Related Content Style window will open.  If you Delete a style, it will be removed from all assets it's being used on.

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  • Name - Enter a name for the new Content Style. 
  • Type - Select the type/style you want to use.  Types include:
    • Info Box (default)
    • Correction
    • Update
    • Fact Box
    • Highlights
    • Quote
    • Question
    • Bio
    • Refer
  • Default Title - This is not required.  If left blank, the Name will be listed, otherwise, what ever is entered here will be used.
  • Apply To - This is a designation setting to have the Related Content applied to Both Print and Web, Print Only, or Web Only.

Section Maps

This sets section mapping for content coming in from another site as a part of the "import process" whether it be via Syndication or a Job. This provides a way to define a named map of incoming Category Tags to an outgoing list of section tags. The map allows any number of incoming tags to go to the same outgoing section tag.  It also offers a 'catch all' just as Syndication works. 

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To set up a Section Map, click on New and the Map Name window opens.  Enter the Name for this Map and click on Create.

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The Edit Section Map window opens, click on Add.  The Add Category Map Rules window opens.  Your Map Name will be listed on the left.  Select the Sections you want content coming in for this rule to be mapped to.  When done, click Add Rules.  The window closes and you return to the Edition Section Map window.  Click on Save Changes when done.  The window closes and the new Section Map is listed.

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Content Importers

This is where you set up Content Importers for content coming in via email and how it is to be managed.  Each Content Importer is setup for a Specific type of content and uses a dedicated email address for each type (e.g. News Section w/ Breaking Flag using an email account 'breakingnews@bloxcms.com').  When content comes in via email, it creates an Article Asset. Attachments are added as Child Assets and the Subject becomes the Headline. The email text (including signature) becomes the Body Copy.

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To setup a new Content Importer, click on New and select Post-by-Email Service.  This opens the Create a New Post-by-Email Service window.

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  • Give This Importer a Name - Enter a descriptive name, perhaps the publication Section that articles coming into that importer will be assigned to, whether or not they'll all have a Breaking flag, or if they'll publish immediately.
  • Email Provider Supports Sub-addressing - If you select this option, you'll be prompted to enter the Unique Email Address that will only be used for this Content Importer.  Click on Continue.  The Configure Post-by-Email window opens.
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  • IMPORT SOURCE:
    • Email Address - This is encrypted and displayed at the top (this is where you would change it or can send invitations - multiple recipients can be entered with a comma separating the email addresses).  Also see, How Do I Send Assets via Email?
    • Account Type - Set the type of email account this will be (e.g. POP3, IMAP, etc.).
    • Host - Enter Host address (e.g. pop3.bloxcms.com).
    • Username - Enter the username.
    • Password - Enter the password.
    • Mailbox - Set the mailbox you want content to come into (e.g. Inbox).
  • INCOMING ASSETS:
    • Place into Section(s) - Click Add to select the Section Tag of your site this content should use.
    • Publish Immediately - If checked, all Assets will be published to the site immediately. Otherwise, the Do Not Publish checkbox will be checked on every Asset imported.
    • Flag as Breaking - This is the only Flag available for this imported content. If checked, the Breaking Flag will be checked and the content will show up on your site where Breaking content is placed. Otherwise, no flags are used.
  • OTHER SETTINGS:
    • Importer Name - The name you entered for this importer can be changed here.
    • Disable Importer - Check this to disable this importer from pulling in content.
  • Email Provider Does Not Support Sub-addressing - If you are unsure or are using a Corporate Exchange Server, select this option.  When you click Continue, you'll go through the same steps above as you do for Supported Sub-sections

Other Content Importer options are:

  • View Log - This is a running log of all mail activity with a date and time stamp for each entry.
  • Edit - Use this to make changes to a Content Importer or Send Invitations, or Add/Remove Sections.
  • Delete - This removes/deletes a Content Importer you no longer need or want.  To disable it, use the Edit option and go to Other Settings and check Disable Importer.  You will be prompted to confirm deleting the importer.

 

Outgoing DRM Policies

Digital Rights Management (DRM) is a systematic approach to copyright protection for digital media. The purpose of DRM is to prevent unauthorized redistribution of digital media and restrict the ways users can copy/use content they've purchased/received.  Here, you manage DRM Policies on Outgoing Assets via Syndication and for those that are a partner with the TownNews.com Content Exchange Network.  Each Outgoing DRM Policy must have at least one Site and Section tag.

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When setting up a new Outgoing DRM Policy, it will and/or can include Rules, Site Tags, and Sections.  To add Site Tags (if applicable), click on Add and select from the available sites and add them.  To add Sections, click on Add, select the Sections and add them.

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To add a new Rule, click on New.  This is where the main function of the Policy is established.  Each Rule has a set of Constraints (or conditions) that need to be applied to them (except where noted). Click Add to view the list of Constraints that can be added. You can also Edit or Remove existing ones. 

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  • Publish The Asset Online: This rule allows the recipient of the asset to make the asset visible on their site. An asset without this permission will have the Do Not Publish box checked under Other/Miscellaneous Properties and locked against modification. 
  • Keep Asset Beyond Its Archive Date: This rule allows the recipient of the asset to retain the asset beyond its archive date. An asset without this permission will have its Delete Date/Time under Other/Miscellaneous Properties set to the same as the Archive Date/Time.  Both properties will be locked against modification.  If the asset does not have a value for Archive Date/Time at the time of syndication, no restrictions will be applied. 
  • Resyndicate The Asset To Other Sites: This rule allows the recipient of the asset to syndicate it to other sites. This Rule does not need a Condition to be added (on the right side of the Edit DRM Rule window). 
  • Locally Duplicate or Export The Asset: This rule allows the recipient of the asset to duplicate and export the asset. An asset without this permission will disable the Duplicate and Export options in the Search Results of the Asset Workspace
  • Add Own DRM Policies To The Asset: This rule allows the recipient to modify the permissions allowed on the asset when resyndicating to its own recipients. An asset will always retain its original policies when resyndicated. An asset without this permission will not have any additional policies added by the current site. 

Constraints

When adding Rules, Constraints need to be applied.  The Constraints are:

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  • An Embargo Time Period: This constraint delays application of the associated rule until a set number of hours after the asset's start time have passed. This constraint will only have an effect on the Publish The Asset Online rule.  Enter a numerical value in hours in to the field. 
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  • The Recipient's Web Site: This constraint allows you to permit only specific domains to use the content, or to deny specific domains from using it. 
  • In the dropdown, choose 'is one of' to add domains you want to permit to use the assets. Choose 'is none of' to deny specific domains from using the assets. Type the domains you wish to permit or deny in the Domain name(s) field.
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  • The Industry The Recipient Does Business In: This constraint allows you to permit only specific industries to use the content, or to deny specific industries from using it.  In the dropdown, choose 'is one of' to add industries you want to permit to use the assets. Choose 'is none of' to deny industries from using the assets.  Check the industries you wish to permit or deny. The options are NewspaperRadio, and Broadcast.  The recipient must have an industry type configured in Settings / Site for this constraint to work correctly. 
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  • The Format The Recipient Will Publish The Asset In: This constraint allows to permit or restrict asset use based on the type of publishing format.  In the dropdown, choose 'is one of' to allow formats for which you would like to permit publishing. Choose 'is none of' to deny formats for which you do not want to permit publishing.  Check the formats you wish to permit or deny. The options are OnlinePrintBroadcast, and Radio
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  • The Recipient's Business Entity: This constraint allows you to permit only specific businesses to use the content, or to deny specific businesses from using it.  In the dropdown, choose 'is one of' to add industries you want to permit to use the assets. Choose 'is none of' to deny industries from using the assets.  Select Add to bring up a dropdown list of businesses, and choose the businesses you wish to permit or deny from the list. You can also Edit or Remove existing businesses.  This function pulls from a master database of customers, based on businesses to which domains are associated. 
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  • Business Groups The Recipient is a Member of: This constraint allows you to permit only specific business groups to use the content, or to deny specific business groups from using it.  In the dropdown, choose 'is one of' to add business groups you want to permit to use the assets. Choose 'is none of' to deny business groups from using the assets.  Select Add to bring up a dropdown list of business groups, and choose the business groups you wish to permit or deny from the list. You can also Edit or Remove existing business groups.  This function pulls from a master database of customers, based on the business groups with which businesses and domains are associated. 
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  • The Geographical Area The Recipient Occupies: This constraint allows you to permit only people within a specific area to use the content, or allows people outside of a specific area to use the content.  In the dropdown, choose 'is inside the area of' to set a boundary you choose to allow recipients within to use the content. Choose 'is outside the area of' to only permit usage of content outside of a specific area. 
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There are three Geographical areas available. 

  • State or Province - Select the State or Province (needs to be entered in Site Settings).
  • Postal Code - Select a Country and enter the Postal Code  (needs to be entered in Site Settings).
  • Distance From a Point - Set the Latitude and Longitude coordinates as the point to base the Distance off of.  Both Miles and Kilometers are acceptable.

Incoming DRM Policies

Digital Rights Management (DRM) is a systematic approach to copyright protection for digital media. The purpose of DRM is to prevent unauthorized redistribution of digital media and restrict the ways users can copy/use content they've purchased/received.  Here, you manage DRM Policies on Incoming Assets via Syndication and for those that are a partner with the TownNews.com Content Exchange Network.  

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To add a new Incoming DRM Policy, click on New.  You can also Edit and Delete them.  When you click on New, the Edit Incoming DRM Rejection Rule window will open.

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Rule options are:

  • A Specific Web Site: This option allows you to reject DRM restricted content from a specific domain. Enter the domain you wish not to receive content from. 
  • A Specific Business: This option allows you to reject DRM restricted content from a specific business. Choose the business from which you wish not to receive content from.  This function pulls from a master database of businesses, based on which domains they are associated with. 
  • A Business Group: This option allows you to reject DRM restricted content from a specific Business Group. Chosee the Business Group from which you wish to not receive content from.  This function pulls from a master database of Business Groups, based on which domains they are associated with.